If you’ve ever faced more than 500 messages in a family group chat, you probably wished to condense them into key points. Well, with the advent of artificial intelligence, this has become possible. The nature of communication in WhatsApp virtually guarantees that users will digress and hold private conversations within the group chat. If you’re looking at your phone at that moment, you might be able to join in. But if you check it later, you’re likely to either skip over the multitude of messages or ask your group chat members to summarize the discussion. Neither option is ideal, as both are likely to lead to lost information.
So, how do you choose between information overload and losing information? Simple, learn to summarize! And if you don’t want to do it manually, check out the methodology that allows you to do it in seconds with ChatGPT.
Why is Summarizing Conversations Useful?
Summarizing conversations can help both in your personal and professional life. Here are some reasons to summarize conversations.
Your Personal Life
- Time-saving: Not everyone has the time to scroll through hundreds of messages. We’d even argue that most people don’t. But by summarizing them, you can quickly catch up without missing crucial details.
- Relationship management: Whether it’s a family group chat or conversations with a friend, you want to stay informed. Nobody wants to be the person who always asks, “Wait, what happened?” during in-person meetings.
- Memory enhancement: let’s face it, our brains aren’t perfect information storage devices. Summarizing conversations can serve as a brief reference for events or important messages in personal chats.
- Conflict resolution: misunderstandings arise from not fully grasping the context or missing key moments in a conversation. Summarizing helps clarify the main points, so you don’t end up at an impasse.
In a Professional Environment
- Efficiency: In the workplace, time is money. Summarizing meetings or project updates in chat allows team members to quickly get to the crux of the matter without wading through a sea of messages.
- Accountability: A summary of the conversation serves as a record of what was discussed, decided, or delegated. This is crucial for tracking progress and holding team members accountable.
- Onboarding: New team members catch up faster if they have brief versions of important previous conversations or project updates.
- Decision-making: Summaries enable tracking key points, pros, and cons discussed, making it easier for decision-makers to make informed decisions.
- Remote work: In remote work applications, summarizing conversations is a lifesaver. It helps keep track of the numerous streams of communications across different time zones.
- Client interactions: Summarizing conversations with clients helps better understand their needs and expectations, as well as improves the quality of services provided and client satisfaction.
Traditional Summarization Methods
Manual Summarization
Old-fashioned scrolling: it’s labor-intensive to go through each message and jot down key points. This is how most people attempt to find the needed information before thinking about how to better do it.
- Pros: You have full control over what gets included and what doesn’t.
- Cons: It’s time-consuming and can be mentally draining.
Using Built-in Features
Starred messages: WhatsApp and other chat apps often feature a way to star or bookmark important messages. You can manually star key messages to create a temporary summary for later use.
- Pros: Quick and simple to use; no third-party apps required.
- Cons: You still need to go back and read through all the starred messages, which can be tiresome. Plus, you first have to manually star important messages, so if you’ve missed a lot, it won’t work.
Common Methods for Summarizing Large Volumes of Content Division Breaking down large chunks of information into smaller, more manageable units. In the context of summarizing conversations, it helps to segment the chat into sections to facilitate analysis.
- Pros: Easier to digest and summarize each part.
- Cons: You might lose overall context if not done carefully.
Keyword Extraction Involves identifying specific terms or phrases that reflect the main points or themes of the text. When summarizing a conversation, focusing on these keywords can help understand the discussion’s essence.
- Pros: Helps focus on the main points and themes.
- Cons: Might require some expertise to discern which keywords truly reflect the conversation’s essence.
Thematic Summarization The practice of classifying pieces of information by topics. Regarding summarizing conversation, it allows organizing related messages together for a more structured and coherent summary.
- Pros: Provides a more organized and coherent summary.
- Cons: It takes time to accurately define and categorize topics.
