In business and interaction between counterparties, business letters play a key role. This is a convenient, accessible way of communication between organizations and companies, entrepreneurs - a written message helps to establish contacts, discuss terms of cooperation, resolve various issues, and so on. In some cases, such a document gains legal force and becomes evidence in a controversial situation. A commercial offer, a cover letter, a claim or gratitude, confirmation of receipt or acceptance of information - all these are business letters.
But the format of such documents requires adherence to a strict structure and writing rules, the use of special vocabulary and maintaining an appropriate style. In order not to waste a lot of time learning the basics, not to make mistakes, use the capabilities of artificial intelligence. A neural network can write a business letter in a few seconds.
Pros and cons of using neural networks for business correspondence For AI, compiling various documents and generating text is a daily task. Therefore, it copes with it quickly and quite well. But, like any tool, artificial intelligence has its pros and cons - we will consider them.
Pros:
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The neural network will write a business letter as quickly as you write the phrase “Good afternoon”. If you need to compose a dozen documents, saving time becomes a big plus.
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AI has access to a huge database, so it quickly finds the most appropriate and effective expressions, which allows you to generate a convincing, logical, beautiful text.
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The neural network can adapt each text to a specific recipient, and a personalized approach is important in formal communication.
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AI automatically checks punctuation, grammar, spelling, which reduces the risk of errors.
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There is also the ability to adapt the text to a specific situation, changing the style from formal to informal, if necessary. Cons:
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AI is not capable of creative thinking, so documents lack originality (not a problem if we are talking about a standard document).
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Generated texts need to be checked, since AI may formulate sentences incorrectly or make actual mistakes.
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Difficulties with the ethics of texts may arise, since AI does not understand all the intricacies of human communication.
How to compose a document The basis for interacting with AI is a text task (promt) that you compose. The text task should contain the following points:
- the purpose of the message (to confirm, convince, inform);
- the sender (organization, company, head of the company);
- the recipient (his position, level of competence, other data, if they are important);
- key points - the main ideas of the message, important points, etc.;
- at the end or beginning of the task, indicate the desired text style.
Tips for Effective Use of Neural Networks for Business Correspondence Using a neural network for correspondence, you will save time by automating routine processes. To make your work even more efficient, clearly formulate the purpose of the message, be sure to indicate its style. Write detailed but short requests. If you find it difficult to formulate a task, AI can handle this too.
But do not rely entirely on AI - carefully check the finished text to exclude factual errors or inappropriate expressions. Add personal phrases or wording to “liven up” the document, make it more individual
